AI Executive Secretary
An executive secretary that asks before it acts
Missions with targets and authorisation, commitments tracked in a follow-through ledger, email drafted for your approval rather than sent behind your back, and a calendar that proposes before it books. Six channels, hard autonomy limits, full audit. In English and Arabic.
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Quick answer
What you get
Everything in one workspace
Today view
One screen for the day: an overview, the activity that has happened, and the decisions that are waiting for you. Nothing moves on a decision until you make it.
Missions with targets
A mission is a standing objective with a target and an explicit authorisation. The secretary works the mission inside the authority you gave it.
Commitments and follow-through
Commitments are created, confirmed, verified or renegotiated, and every one of them lands in a follow-through ledger. What was promised, and whether it happened.
People directory
A record per person with their history, relationship notes and a follow-up policy, so the third conversation starts where the second one ended.
Email that waits for approval
Connect Google or Microsoft. The inbox is ingested and triaged, and outgoing mail is submitted to you as a draft, with attachments, before anything is sent.
Calendar with authorisation
Availability and intents, then propose, authorise, confirm, reschedule and cancel. The authorise step is the one that keeps your diary yours.
Documents
A shared folder, document requests when you need something from someone, and one-time upload links for the people who should not get an account.
Six channels, validated
Voice, WhatsApp, SMS, email, calendar and documents, each validated before it is used, so a channel is either configured properly or it is off.
Authority and autonomy limits
You set what the secretary may do on its own and where it must stop and ask. The limits are configuration, not a prompt someone wrote once.
Stop, resume and kill switches
Stop it, resume it, or cut it off entirely. Blast-radius limits cap what a single mistake can reach before you notice it.
Instruction contracts
Standing instructions are recorded as contracts the secretary works to, so its behaviour is something you can read back rather than guess at.
Full audit and config export
Every action is auditable and the whole configuration exports, which is what a regulated business needs before it lets an agent touch a mailbox.
Missions and commitments
It tracks the promise, then checks it happened
Most assistants stop at scheduling. The Executive Secretary works missions: a standing objective, a target, and an authorisation that says how far it may go on its own.
Along the way it records commitments. A commitment is created, confirmed, verified or renegotiated, and all of that lands in a follow-through ledger. Six weeks later the question is not what everyone remembers. It is what the ledger says.
- Missions carry a target and an explicit authorisation
- Commitments created, confirmed, verified or renegotiated
- A follow-through ledger over all of them
- A people directory with per-person history, relationship notes and a follow-up policy
Email, calendar, documents
Drafted for you, sent by you
Connect the executive's mailbox through Google or Microsoft. The secretary ingests and triages the inbox, and when it writes, it submits a draft with its attachments for approval. It does not send on your behalf until you say so, and the audit trail records what was drafted, what was approved and what went out.
The calendar works the same way: availability and intents, then propose, authorise, confirm, reschedule or cancel. Documents live in a shared folder, with document requests and one-time upload links for people who should never need an account.
- Google or Microsoft mailbox connection, with inbox ingest and triage
- Drafts submitted for approval before sending, attachments included
- Calendar availability and intents, then propose, authorise, confirm, reschedule, cancel
- Shared folder, document requests and one-time upload links
- An audit trail across all of it
Control
The limits are the product
Nobody hands an AI their inbox and their diary on trust alone. So the controls are not an afterthought here. You set authority and autonomy limits that say what the secretary may do alone and where it must come back to you.
You can stop it and resume it. There are kill switches. Blast-radius limits cap how far any single action can reach. Standing instructions are recorded as instruction contracts you can read back, every action is audited, and the entire configuration exports for review.
- Authority and autonomy limits set per executive
- Stop, resume and kill switches
- Blast-radius limits on what one action can touch
- Instruction contracts you can read back
- Full audit and configuration export
How it compares
| A general AI assistant | DialerBee AI Executive Secretary | |
|---|---|---|
| Sending email | Sends on your behalf and tells you afterwards | Submits a draft with attachments for approval; you send |
| Booking your time | Writes to the calendar | Availability and intents, then propose, authorise, confirm, reschedule or cancel |
| Keeping track of promises | Whatever is in the thread | Commitments created, confirmed, verified or renegotiated, in a follow-through ledger |
| Limits | A system prompt | Authority and autonomy limits, blast-radius limits, stop, resume and kill switches, instruction contracts |
| Proving what it did | Chat history | A full audit trail and a configuration export |
| Channels | Chat, and whatever plugs in | Voice, WhatsApp, SMS, email, calendar and documents, each validated |
Frequently asked questions
What is the AI Executive Secretary in DialerBee?+
It is a DialerBee product for an individual executive, running on the platform's AI voice agent stack as the Executive Layla agent. It works across six channels, voice, WhatsApp, SMS, email, calendar and documents, and it opens on a Today view holding an overview, the recent activity and the decisions waiting for you.
Will it send email without me seeing it first?+
No. The mailbox is connected through Google or Microsoft, the inbox is ingested and triaged, and anything the secretary writes is submitted to you as a draft, attachments included, for approval before it is sent. The audit trail records what was drafted, what was approved and what went out.
What is a mission?+
A standing objective with a target and an explicit authorisation. The authorisation is what makes it safe to leave running: it defines the scope the secretary is allowed to work in, and beyond that scope it comes back to you.
What is the follow-through ledger?+
Commitments are recorded as they are created, confirmed, verified or renegotiated, and the ledger is the record across all of them. It is the difference between believing something was promised and being able to show it.
How do I limit what it can do on its own?+
Through authority and autonomy limits, which you configure rather than write into a prompt. There are also blast-radius limits capping what any single action can reach, stop and resume, and kill switches. Standing instructions are recorded as instruction contracts you can read back at any time.
Can it handle documents people send in?+
Yes. There is a shared folder, and the secretary can raise document requests when it needs something from someone. Those people can be given a one-time upload link, so a supplier or a lawyer can send a file without being given an account.
What languages does it work in?+
English and Arabic. That is narrower than the DialerBee platform, which handles 11 languages, so it is worth confirming the languages your counterparts actually correspond in before you roll it out.
Can I prove what it did, months later?+
Every action is auditable and the full configuration exports, so you can show both what happened and the limits it was operating under at the time. For a regulated business that combination is usually the condition of letting an agent near a mailbox at all.
See the secretary draft, propose and wait for approval
A 30-minute walkthrough on a demo tenant, in English or Arabic.